Privacy Statement

The information stored in this database is used to assist with the administration of Rotary membership within Rotary International District 1220. The aims of the system are to provide a single source of accurate membership information that may then be used to assist electronic and printed communication to clubs and members, and to act as a source of data for the printed District Directory.

This is a closed group system, and no member information will be made available to the general public that has not been expressly authorised by the individual concerned.

The membership information will not be sold or lent to any other organisation, group or individual outside of the Rotary International District 1220 'family' (RI District 1220 / Inner Wheel / Rotaract).

Information contained in the database may at some future date to be determined by RI District 1220 Executive, be exchanged electronically with Rotary International for the purposes of membership management.

Other Districts may use the same system for membership management but these will be standalone systems, not sharing the same database.

Acceptable Use Policy

The information contained in this system is for Rotary matters only. Any individual, having access to this information by way of their own login, will have such rights suspended if they are found to have directly, or indirectly, used this information for commercial interests.

Under no circumstances will unsolicited marketing be permitted using information directly derived from this on-line database.

Safeguards in place for this database

Access to the system is by password only, and through the login page. All access to the system (for pages containing personal data) from bookmarked pages is specifically blocked.

Significant fields within the database used to store member' details are encrypted to prevent anyone with access to the raw data from contacting members.

No data is visible to Internet search engines.

How to address any concerns

If you have any concerns about the information contained in this system, you should in the first instance contact your club secretary, and if this is not satisfactory, then the District 1220 Secretary.

Through the District Secretary you may request a printed record of all information held to which you are entitled under the Section 7(1) of the Data Protection Act 1998.

Similarily, if you leave Rotary District 1220, your information should be automatically removed from the database by your ex-club secretary. If you feel that this may not be the case then again, you can request the District Secretary ensure that this information is removed.

Ultimately, the RI District 1220 operates under the umbrella of Rotary International in Great Britain and Ireland and is registered with the Information Commissioner under registration number Z4935786.

You may write to the RIBI Data Controller at, RIBI, Kinwarton Road, Alcester, Warwickshire, B49 6PB.

Problems with accuracy of data

Any concern you have about the accuracy of data should be raised with your club secretary or club council.

If you are still not happy, please see the section on How to address concerns (above).


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